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The Memorandum As A Briefing Note

A memorandum is a brief note (or short document) which is written by a staff member, to one or more of their colleagues at work.

A memorandum is also a complex policy briefing note which is used for transmitting policy analysis into the decision-making sphere in businesses, organisations and politics.

Memoranda are often used to communicate upwards; and also, but to lesser extents, downwards and sidewards – within the same organisation.

The memorandum (as a form of communication) is often used internally during the course of a working day for a wide range of reasons, including the following, listed below:

To analyse a particular problem, situation or solution.

To put forward a complaint.

To convey information; or provide a response to a question; or present an informal report.

To influence a decision-maker; or support decision-making and inform a decision,

To make a request, or a suggestion.

To propose a solution to a problem; or provide a helpful advice, or insight.

A memorandum can styled in a number of different formats; or it could follow an in-house template, or specific format.

Sometimes a memorandum can be marked when it is being written as: “for information” – or “for decision” – “for comment” – or, “for consultation”

It is important to note that this type of memorandum which is used within an organisation is a basic, or complex, briefing note; and it should not be confused with any of the following:

a) A memorandum of understanding;

b) A memorandum of agreement;

c) A memorandum of association.

  • Do you often write a memorandum in your workplace?

    • Yes
    • No
  • Do you experience any difficulties when writing memorandums to others?

    • Yes
    • No
  • Do you often receive and reply to memoranda in your workplace?

    • Yes
    • No
  • Does your organisation have a set of guidelines, or specific templates or formats which all staff should follow when writing memoranda?

    • Yes
    • No
  • Has your organisation provided you with training on how to write effective memoranda?

    • Yes
    • No
  • Do you wish to know more about writing and submitting effective memoranda at work?

    • Yes
    • No
  • Do you know a lot already about writing and submitting effective memoranda in an organisation?

    • Yes
    • No

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