Looking over the agenda, Ellen saw that there were a number of awards before the major presentation. There was no particular order she needed to follow, so could arrange them as she saw fit.
Most were ‘in house’ honours. Who got them, who gave them was not particularly important. Only the last award was significant.
This last Award would be presented by the most important member of the organisation to a world famous celebrity. The celebrity would make a short acceptance speech before being escorted to the banquet held in an adjacent room.
Ellen looked at the prices of the hotel, and decided that the ceremony should begin at 5:00 pm and the dinner would follow immediately at 6:00 and last to 7:30. If she could book from 4:30 to 7:30, three hours, they would keep well under budget.
This meant that timing was significant. The room in which the Ceremony would be held had long ago been booked from 6:30 to 8:30. The Banquet area had to be evacuated before 8:30.
Hence, all decoration and organisation had to be done between 4:30 and 5:00. To end the Award Ceremony at 6:25 and the dinner at 7:25 was vital.